Below is the list of detailed formats for some mandatory fields :
-
The Mega Code is mandatory (identifying hotel or head-office)
It consists of 5 digits followed by a dot . followed by the code of the establishment (5 digits . 5 alphanumeric characters : [0-9] [0-9] [0-9] [0-9] [0-9].[A-Z][0-9] [0-9] [0-9] [0-9] or ex: 12345.H1234
- Invoice date must be before the last day of next month.
- Standard Invoice & Credit note are the only documents allowed
- Invoice & Credit Note description at header level must not exceed 240 characters.
- Negative invoices are not allowed, null is accepted
- Negative credit notes are not allowed, null is accepted
- Pro-format & pre-payment are not allowed but debit notes accepted (managed as Standard Invoice)
- Charges/ discounts should not be allowed at header level
- Currency indicated must be part of ISO4217 standard list
- Supplier "Unknown supplier" with FR 99999999999 as fiscal identifier and 999999999 legal identifier is not accepted
- Document number field size must not exceed 44 characters
Optional fields details :
- Serial number allowed: 35 characters maximum
- Statistic quantity must be rounded 2 decimals, no thousand separator, decimal separator is comma («,») positive numbers only
- Manufacturer field allowed 30 characters (size) maximum
- Model field allowed 40 characters (size) maximum
- Warranty field allowed 15 characters (size) maximum
Consistency check :
- Total net amount VAT amount = Gross amount (5 cents tolerance accepted)
- Total gross amount line = Gross amount (5 cents tolerance accepted)
- Total net amount line charges - discount amount = Total amount (5 cents tolerance accepted)